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Copier Machine Upgrade & The Benefits

August 5, 2020 |By NuQuo Admin

Signs You Need to Upgrade Your Copier

Successful businesses thrive on productivity. If your office pushes a lot of paper it’s important that your productivity isn’t hindered by your copier equipment. One of the worst things you can do is wait until equipment stops working to replace it. This will not only be more costly, but stressful as well.

Let’s discuss a few signs that may tell you that your copier equipment is ready to be upgraded. The first and most obvious are consistent repairs. When the number of maintenance requests exceeds the number of copies you make on the machine, you know it’s probably time to start looking for an upgrade.

Another reason for upgrading your copier equipment is expansion. If you’re considering whether or not to grow your staff or even open up new locations, you’ll want to look into purchasing equipment that is right for the needs of that expansion. Otherwise you will be overspending in areas that could easily add up to thousands of dollars per month. Upgrading doesn’t always mean getting the best machines on the market. It simply means getting what works for you.

Lastly, look out for an increase in the overall cost per copy. This could mean that your parts are wearing and therefore your prints are becoming less cost efficient.


Reasons to Upgrade

Now that we have discussed what to look out for, let’s talk about the benefits of upgrading your copier equipment. Not only can upgrading copier equipment be a huge relief after using terrible equipment, but it can also offer you a great experience with a new provider.

Keep in mind that when you are looking to upgrade your equipment, you need to have an overarching goal. Are you trying to get the best pricing possible, or are you trying to honor a past relationship? If you’re wondering how you can do both, we have a solution for you.


Quality of Prints

It’s no secret that technology will continue to advance and make things much better and convenient for the end user. It’s very important to have quality where it’s needed. You wouldn’t want logos or images on your brochures to appear pixelated. The copier you choose can make all the difference between a professional looking document and a mediocre one. Make sure that when you are on the search for new copier equipment, it meets your standards. Although pricing is important, the lowest price isn’t everything folks!

A Chance to Shop It Out

One of the greatest advantages of looking at new copier solutions before the end of a lease or before your machine completely retires, is that you have time to negotiate. If you’re pressed for time and you need a machine right away, you’ll most likely just take whatever seems  “good enough” at the moment.

We recommend taking the time to shop out all of your options. Also, don’t be afraid to see what other vendors can offer you that your current ones cannot. Sometimes changing your provider can mean the difference between a $10,000 machine and a $6,000 machine.

Fewer Problems

New machines are going to have less problems that used ones. Also, upgrading to a new machine will save you money in the long run. Many businesses pay to repair their machines because they’re completely unaware of how affordable a new machine can actually be. Wouldn’t you rather have a brand new machine than pay to fix reoccuring problems on an old one?

If you’re interested to see what the best pricing on the market looks like, we will show you at no cost. We are a copier consultant who is on your side of the table. We operate to get your business the best pricing possible.

Improved Security

Print quality isn’t the only thing that matters when it comes to copiers and printers. It’s important to realize that your copiers and printers hold a lot of valuable information on them. Did you know that people can hack into your office equipment and steal this information? And yes, copiers are a high target. This is because they hold more valuable information than most seem to realize.

In fact, hacking into copier machines has been made into quite a profitable business. Some hackers want to be recognized for their brilliance while other hackers want to turn a profit from their work. Selling information is a big business with lots of potential for quick cash. If your equipment doesn’t have updated software to protect your information, it may be time to upgrade. 

Long-Term Cost Savings

Buying used equipment is very decieving. At first you may pat yourself on the back, but in the end you are going to spend more money and possibly have more headaches with the amount of maintenance calls you will have to make. When you upgrade your equipment you’re hopefully going to have a newer machine that doesn’t have worn out parts. When you have worn out parts, your prints will become less cost efficient.

Over time your actual cost per copy will have increased and if you’re not paying close enough attention, this may cost you thousands of dollars. This is why it’s so important to perform an equipment analysis in your quarterly reviews. If you’re not performing a quarterly review, you might want to start. If you’re not sure what that is, feel free to ask us.

Let’s Recap!

Today we have come to an understanding of the benefits of upgrading your copier equipment. If you are considering whether or not, you should upgrade your equipment, we would be happy to offer you insights free of charge. 

We provide our clients with enormous amounts of knowledge related to the copier industry. We do this in order to protect them from a contract that favors the vendor. If you are interested in learning more of our insights, please contact us and we’ll answer any questions.


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